AAGT Policies & FAQ

Offering Professional Development

When AAGT holds events that offer professional development, a certificate for professional development hours will be offered. The certificate will include: 

  • Date and name of the workshop, conference, or event
  • Professional development hours earned
  • Name of president and event chair
  • AAGT logo
  • Space for the name of the attendee

Certificates will be distributed at the end of each event or a digital option will be provided to email the certificates to attendees. Please be sure to provide an email address that will not block automated emails from AAGT. We recommend using a personal email as opposed to a school district email. If the attendee forgets to pick up their certificate or if they do not receive their certificate via email,  they are to email AAGT staff with their certificate request within 90 days from the end of the event.  Once their attendance at the event has been verified by AAGT staff, the staff will email the requested certificate.  Full credit for attendance at the event will be determined based on paid registration, event check-in processes, and post-event survey completion.

Please email the Office Manager for questions regarding PD Certificates.

How to Submit a Purchase Order for Event Registration or Membership

In an effort to streamline the Purchase Order process, please use this form to submit a purchase order to AAGT. An invoice will typically not be prepared until a purchase order has been received.

Please include the following with your Purchase Order pdf:

  • Contact information for questions about the Purchase Order
  • Email address where the invoice should be sent

In an effort to keep internal costs down, physical invoices will not be mailed. If you have any questions or concerns, please email officemanager@azgifted.com. 

Thank you!

Purchase Order

Submitter's Information

For questions/clarification on purchase order submitted

Purchase Order Information

Click or drag files to this area to upload. You can upload up to 2 files.
Must be uploaded as a PDF file.
If your PO refers to individuals who are NOT CURRENTLY AAGT members, please provide their email addresses for registration.
Please confirm the email address that the invoice should be sent to. In an effort to keep internal costs down, physical invoices will not be mailed.

Purchase Order Policy

Purchase Orders must be received by an event’s posted ‘Early Bird’ date to be eligible for Early Bird pricing (if offered for that event).

  • We do understand that these forms do not always get prepared quickly – ‘Early Bird’ pricing will only be honored on late POs if the ‘Requested Date’ displayed on the PO is before the ‘Early Bird’ price deadline.

Please use the form on the tab to the left to submit a purchase order to AAGT. In most cases, an invoice will not be prepared until a purchase order has been received.

To keep internal costs down, physical invoices will not be mailed.

Please only send Purchase Orders to us through the form or by email one time only. Duplicate Purchase Orders may result in duplicate invoices.

If you have any questions or concerns, please email officemanager@azgifted.com. 

AAGT Event Registration Refund Policy

Refunds for event registration must be made in writing and be submitted to the Executive Director. Refunds will be made according to the following guidelines:

  • Up to 30 days before the first day of the event:  Full Refund
  • Between 14 and 30 days before the first day of the event:  Partial Refund
  • Less than 14 days before the first day of the event:  No Refund Offered

Approved refunds will be dispersed within 2 weeks of approval of the request. All refunds will be charged a 3% processing fee per transaction.

Substituting a Registrant

You may substitute a registrant at no charge up to 1 week prior to the event.  For substitutions made less than 1 week prior to the event, an appropriate processing fee may be applied. Please contact the Office Manager if you need to substitute a registrant.

The full registration fee will be charged to those who are no-shows and have not canceled within 14 days prior to the event start date. 

Emergency Illness or Death of Registrant or Immediate Family Member: 

Up to the event start date, exceptions to the above refund policy may be made for emergency situations. Emergency situations are defined as illness, accident, or death. Registrants who are unable to attend the event based on a personal emergency situation, or one involving an immediate family member, may receive a partial refund (amount paid minus the 3% processing fee per transaction) or full credit for a future meeting (as applicable) 

Refunds for event registration due to an emergency situation must be made in writing and be submitted to the Executive Director. The Financial Officer shall review the request to ensure it is in accordance with written policy.

I am a member or signed up for an AAGT event, but I am not getting your emails. What should I do?

This sometimes happens with school, office, or other institutional email addresses that are set up to protect you from spam.

We recommend signing up and registering for events using a personal email address, and adding both director@azgifted.com and officemanager@azgifted.com to your Address Book. You may also be able to ask your IT Department to have our domain whitelisted to allow our emails to be delivered.

I can’t find my PD Certificate, or never got it. Can you send it to me again?

If the attendee forgets to pick up their certificate or if they do not receive their certificate via email,  they are to email AAGT staff with their certificate request within 90 days from the end of the event. Please see the Certificate Policy tab for more details.

Have a question you think should go here? Email officemanager@azgifted.com