Purchase Order Policy

Purchase Orders must be received by an event’s posted ‘Early Bird’ date to be eligible for Early Bird pricing (if offered for that event).

• We do understand that these forms do not always get prepared quickly – ‘Early Bird’ pricing will only be honored on late POs if the ‘Requested Date’ displayed on the PO is before the ‘Early Bird’ price deadline.

Please use the form on the tab to the left to submit a purchase order to AAGT. In most cases, an invoice will not be prepared until a purchase order has been received.

• If you are not able to use the form, please email the Purchase Order to accounting@azgifted.com.

To keep internal costs down, physical invoices will not be mailed.

Please only send Purchase Orders to us through the form or by email one time only. Duplicate Purchase Orders may result in duplicate invoices.

If you have any questions or concerns, please email accounting@azgifted.com.

AAGT Event Registration Refund Policy

Refunds for event registration must be made in writing and be submitted to the Executive Director. Refunds will be made according to the following guidelines:

• Up to 30 days before the first day of the event:  Full Refund
• Between 14 and 30 days before the first day of the event:  Partial Refund
• Less than 14 days before the first day of the event:  No Refund Offered

Approved refunds will be dispersed within 2 weeks of approval of the request. All refunds will be charged a 3% processing fee per transaction.

Substituting a Registrant

You may substitute a registrant at no charge up to 1 week prior to the event.  For substitutions made less than 1 week prior to the event, an appropriate processing fee may be applied. Please contact the Office Manager if you need to substitute a registrant.

The full registration fee will be charged to those who are no-shows and have not canceled within 14 days prior to the event start date. 

Emergency Illness or Death of Registrant or Immediate Family Member: 

Up to the event start date, exceptions to the above refund policy may be made for emergency situations. Emergency situations are defined as illness, accident, or death. Registrants who are unable to attend the event based on a personal emergency situation, or one involving an immediate family member, may receive a partial refund (amount paid minus the 3% processing fee per transaction) or full credit for a future meeting (as applicable) 

Refunds for event registration due to an emergency situation must be made in writing and be submitted to the Executive Director. The Financial Officer shall review the request to ensure it is in accordance with written policy.

I am a member or signed up for an AAGT event, but I am not getting your emails. What should I do?

This sometimes happens with school, office, or other institutional email addresses that are set up to protect you from spam.

We recommend signing up and registering for events using a personal email address, and adding both director@azgifted.com and officemanager@azgifted.com to your Address Book. You may also be able to ask your IT Department to have our domain whitelisted to allow our emails to be delivered.

I can’t find my PD Certificate, or never got it. Can you send it to me again?

Log In to your account. Regardless of membership status, you have an AAGT account that will track any PD Hours you obtain from us. Log In Here.

Your username is your email address. If you are unsure of your password or need to create a password, click Reset Password

1. Navigate to My Profile under the welcome banner.
2. Click on Continuing Education
3. Please review your hours to ensure accuracy.

If you are missing any hours, please submit a request for an update to info@azgifted.com with the following information:
Name
Email
Day of Session
Name of Session
Name of Presenter

Important to Note: We understand that your professional development hours are important to you. If any are missing, it was not done intentionally. We are happy to assist and will do so as quickly as we are able. We truly appreciate your patience while we navigate a new tracking system.

As you continue to add Professional Development Hours in the future, you will be able to filter by date and category for easy sorting.

You may export a PDF of your hours by clicking the button on the right side of the page.

How do I register myself or a group for an event?

If you are a current AAGT Member or have ever registered for an event with AAGT, please log in as an existing user. If this is your first AAGT event, you will login as a new user and create an account. This will allow for you to access registration information, invoices, receipts, receive AAGT emails and more! Sign up for an AAGT Membership to receive further discounts to AAGT events, Partner Discounts and AAGT Social Circles (Coming Soon).

Individuals may register themselves as members by logging in and completing the registration form. This will ensure that your invoice reflects correct pricing. Please reference the PO Number in your registration so that we may match it up.

Group Registration: One person may register an entire group from a school/district by first selecting “Register as a: Attendee” and then click the “Register Yourself” button if you are also attending or “Register Guest” button if you are only registering others. You may register as many people as necessary by clicking “Register Guest” button for each attendee.

This does not ensure correct pricing for those in your group who are members and those who are not. In this case, please go ahead and register the group as is. Please forward the invoice you receive and your PO (if applicable) to accounting@azgifted.com and ask for an updated invoice with corrected pricing.